Senior Bookkeeper

This position description is intended to describe the general nature and level of work being
performed by people in this category. It is not intended to be an exhaustive list of all
responsibilities, duties and skills required of people in these positions.

Work Team:

Administration

Reports To:

Business Manager

Position Classification:

Employee

Length of Service:

2-3 years

POSTION SUMMARY

This position is OPEN NOW. The Holden Village bookkeeper will handle the full cycle of bookkeeping duties and maintain accurate financial records for Holden Village, a non-profit 501(c)(3) organization.

MAJOR FUNCTIONS

(principal duties and responsibilities; such as categories supported, staff size, volume managed, etc)

Specific responsibilities include but are not limited to the following:

Receive, record, and deposit accounts receivable from multiple revenue centers including
credit card, check, and cash income
Prepare invoices for accounts receivables
Oversee procurement, purchase order process, and cash handling for the organization,
including training and supervising volunteer staff
Track vendor invoices and approval process
Record and pay accounts payable assuring expenditures are in accordance with code
balances for item acquisition
Process payroll, pay employment taxes, sales and use tax, and benefit contributions
Reconcile bank accounts, purchasing cards, and cash accounts
Prepare and record monthly Journal Entries, calculate accruals, review G/L accounts
Reconcile balance sheet accounts and clear reconciling items, ensure early detection of
variances and process breakdowns
Provide timely month end and year end closing
Complete Quarterly Department of Labor and Industries filing and payment along with other
WA and Federal tax reporting
Generate and distribute annual W-2’s and 1099MISC documents
Prepare annual audit schedules and assist in audit preparation
Assist with budget preparation
Document existing procedures and provide recommendations to improve them
Provide ad-hoc business and financial reports
Maintain a coherent system of accounts, with a supporting filing system, both digital and
physical

KNOWLEDGE AND SKILLS REQUIREMENTS

(position specifications; such as knowledge/education, skills, problem solving/decision making, risk/bottom line results, management responsibility – people and functions)

Specific knowledge and skills include but are not limited to the following:

Five (5) years professional accounting experience OR
Associate degree in accounting, business administration, finance or a closely related field AND three (3) years of progressively responsible professional accounting experience OR
Bachelor’s degree in accounting or a related field AND one (1) year of professional accounting experience
Experience in non-profit accounting preferred
Understand generally-accepted accounting principles (GAAP)
Advance skills in Quick Books and Microsoft Excel
Experience using database software
Strong analytical and problem solving skills with sound judgment and decision-making abilities
Ability to work independently and manage own time to meet hard deadlines
Ability to interact positively with people at all levels and in all capacities, i.e. vendors, guests, volunteers, managers, directors
Positive, problem-solving attitude with a willingness to provide and seek guidance from team members
Ability to see the “big picture” and be proactive
Flexible to adapt quickly to changing priorities

COMMUNITY EXPECTATIONS

(particular knowledge/skills related to client and/or agency needs)

Enthusiasm for and ability to work in a remote wilderness setting
Willingness to participate in a mutual review after 6 months
Commitment to serve Holden’s mission of welcoming all into the wilderness to form and renew their relationships with God, the earth, and each other
Pledges to work in ways that support and fulfill Holden Village’s Mission, Vision, and Values and commits to the terms of the Community of Practice Agreement
Upholds and works to further Holden Village values of diversity, equality, respect, sustainability, and spirituality as articulated in the Strategic Plan
Commitment to the terms of the Staff Covenant, including: attending worship, weekly staff meetings, and participation in Village contributions of the dish team, garbology, and stoking
Serve the community as a leader and role model by serving in other Village roles and projects. These include, but are not limited to, first aid team, fire brigade, seasonal program events and activities, help with worship, and attendance at volunteer trainings
All staff members are expected to engage & help all Villagers to integrate into community life
Abides by Holden Village’s Community Health Protocols and Practices

COMPENSATION & BENEFITS

As an Employee, you are eligible for the following compensation and benefits:
• $1650/month stipend
• Food (three meals/day)
• Housing, utilities, internet access
• Free parking at Fields Point
• Health insurance (medical, dental and vision)
• Basic life insurance
• Life Flight membership (emergency helicopter transportation based on medical need)
• Simple IRA account
• 42 “out” days per year
• 14 one-way boat tickets per year
• 21 friends & family days and 21 half-price friends & family days per year
• Completion bonus and health insurance grace period upon completion of term, equivalent to the length of term.
• Access to amazing hiking opportunities, community events, teaching sessions, art studios and other educational opportunities!