Administrative Assistant

This position description is intended to describe the general nature and level of work being
performed by people in this category. It is not intended to be an exhaustive list of all
responsibilities, duties and skills required of people in these positions.

Work Team:

Administration

Reports To:

Executive Directors

Position Classification:

Volunteer

Length of Service:

1 year or more

POSTION SUMMARY

This position is open in August. The Administrative Assistant reports to the Executive Directors as part of the Administrative Team. This role collaborates with the Executive Directors, other managers, and program staff to coordinate tasks, create efficiencies, and design, deliver, and embed a sustainable annual plan that advances the strategic priorities of Holden Village. The Administrative Assistant assists the directors and business manager in presenting and maintaining a hospitable, organized, welcoming presence within and outside the Village.

MAJOR FUNCTIONS

(principal duties and responsibilities; such as categories supported, staff size, volume managed, etc)

Identify and develop the systems that support sustainable engagement in community, wellness,
spirituality, and dynamic community life.
Streamline executive responsibilities and administrative tasks.
Support related teams in logistics and content of year-round programming.
Performs both technical and clerical tasks in the course of the job.
Maintains confidentiality regarding sensitive personnel, program, and organizational matters.
Collaborate with the Directors, Programming team, Staffing/HR Department team, and other teams to expand connections and relationships with partner organizations (including colleges, seminaries, and other community organizations) to introduce Holden through events and programs planned jointly and held both inside and outside of the Village.
Manage calendar/s of the Director/s
Maintain Administrative files and records
Compose general correspondence and letters for and on behalf of the Directors.
Assist in the interpretation and implementation of regulations imposed by federal, state, and county
regulators.

KNOWLEDGE AND SKILLS REQUIREMENTS

(position specifications; such as knowledge/education, skills, problem solving/decision making, risk/bottom line results, management responsibility – people and functions)

Excellent planning and organizational skills – ability to prioritize and balance a varied workload.
Computer knowledge for use of both word processing applications and database information retrieval.
Excellent written and oral communication skills – ability to compose general correspondence and letters on behalf of the Directors. Proficient typing and proofreading skills.
Ability to maintain confidentiality and to adapt and learn new technologies and database systems.
Demonstrated ability to collaborate with a diverse array of volunteers, guests, employees, and teaching faculty and to work independently.
Must be proficient in MS Office applications and Google Suite

COMMUNITY EXPECTATIONS

(particular knowledge/skills related to client and/or agency needs)

Enthusiasm for and ability to work in a remote wilderness setting
Willingness to participate in a mutual review after 6 months
Commitment to serve Holden’s mission of welcoming all into the wilderness to form and renew their relationships with God, the earth, and each other
Pledges to work in ways that support and fulfill Holden Village’s Mission, Vision, and Values and commits to the terms of the Community of Practice Agreement
Upholds and works to further Holden Village values of diversity, equality, respect, sustainability, and spirituality as articulated in the Strategic Plan
Commitment to the terms of the Staff Covenant, including: attending worship, weekly staff meetings, and participation in Village contributions of the dish team, garbology, and stoking
Serve the community as a leader and role model by serving in other Village roles and projects. These include, but are not limited to, first aid team, fire brigade, seasonal program events and activities, help with worship, and attendance at volunteer trainings
All staff members are expected to engage & help all Villagers to integrate into community life
Abides by Holden Village’s Community Health Protocols and Practices

COMPENSATION & BENEFITS

$550/month stipend
Food (three meals/day)
Housing, utilities, internet access
Free parking at Fields Point
Health insurance (medical, dental and vision)
Basic life insurance
Life Flight membership (emergency helicopter transportation based on medical need)
Simple IRA account
37 “out” days per year
14 one-way boat tickets per year
21 friends & family days and 21 half-price friends & family days per year
Completion bonus and health insurance grace period upon completion of term, equivalent to the
length of term.
Access to amazing hiking opportunities, community events, teaching sessions, art studios and other educational opportunities!