HR/Staff & Volunteer Associate

This position description is intended to describe the general nature and level of work being
performed by people in this category. It is not intended to be an exhaustive list of all
responsibilities, duties and skills required of people in these positions.

Work Team:
Reports To:
Staffing Lead, Staff and HR Manager
Position Classification:
Length of Service:
1 year or more


The HR/Staff & Volunteer Associate assist the Human Resources Manager and the Staffing Leads with recruitment, making work assignments, coordinating employee and volunteer staff, orientations, integrating volunteers into the Village community, processing applications, administering Village processes and scheduling, and assisting with village benefits.


(principal duties and responsibilities; such as categories supported, staff size, volume managed, etc)

• Staff Recruitment
o Promote volunteer opportunities.
o Communicate with persons requesting information and applications for staff positions.
o Communicate with potential volunteer staff via mail, e-mail, telephone, in person, as needed.
• Staff Selection
o Correspond, in a timely manner, with all applicants and those making inquiries
o Keep records in a well-organized, confidential filing space and retain them in compliance with
Holden’s Record Retention Policy.
o Assist in discerning appropriateness of applicants for Holden staff.
o Make appropriate assignment of applicants to the job placements available.
• Relating to Staff
o Provide a “listening ear” for any staff member needing someone to talk with and be equipped
to refer staff to other resources in the Village.
o Conduct check-ins for all incoming long-term staff
• Other Administrative Duties
o Maintain in-village email list
o Update and send the weekly Village Life Update
o Write, edit, and send Work Agreements
o Input new staff into village systems
o Assist in Coordinating Housing
o Develop and post the dish team and garbology schedules in timely fashion.
o Record and track staff “outs” and vacations.
o Record and track staff boat tickets
o Update website to reflect current and upcoming staffing needs.
o Edit and update position descriptions
o Revise and update the HoldenStack turnover file annually.


(position specifications; such as knowledge/education, skills, problem solving/decision making, risk/bottom line results, management responsibility – people and functions)

• Strong financial, administrative and interpersonal skills.
• Excellent oral and written communications.
• Ability to relate to persons of all ages, gender, sexual orientation, ethnic, and religious backgrounds.
• Meticulous attention to detail with excellent organizational and record keeping skills.
• Ability to grasp the needs of the Village and find ways to best meet those needs in light of the capabilities and limitations of staff and applicants.
• Knowledgeable of the operation, program, and ministry of Holden Village in order to make appropriate selection of staff and to orient new staff to the Village.
• Experience and skills in problem solving and the capacity for conflict resolution with a wide variety of personalities.
• Ability to handle staff situations with utmost sensitivity and confidentiality and to recognize when it is appropriate to make referrals.
• Strong database, spreadsheet and word processing skills preferred.


(particular knowledge/skills related to client and/or agency needs)

• Enthusiasm for and ability to work in a remote wilderness setting.
• Willingness to participate in a mutual review after 6-months and 1-year on staff.
• Pledges to work in ways that support and fulfill Holden Village’s Mission, Vision, and Values.
• Abides by Holden Village’s Community Health Protocols and Practices.
• Extends genuine hospitality to all villagers.
• Upholds and works to further Holden Village values of diversity, equality, respect, sustainability, and spirituality.
• Help new staff and volunteers integrate into the community.
• Commits to staying up-do date on all required vaccinations, including COVID-19.


As an Long-Term Volunteer, you are eligible for the following compensation and benefits:
• $550/month stipend
• Food (three meals/day)
• Housing, utilities, internet access
• Free parking at Fields Point
• Health insurance (medical, dental and vision)
• Basic life insurance
• Life Flight membership (emergency helicopter transportation based on medical need)
• 37 “out” days per year
• 14 one-way boat tickets per year
• 21 friends & family days and 21 half-price friends & family days per year
• Completion bonus and health insurance grace period upon completion of term, equivalent to the
length of term.
• Access to amazing hiking opportunities, community events, teaching sessions, art studios and other educational opportunities!


Holden Village is a community where your questions are valued and encouraged. Most programs led by visiting teaching faculty occur during the summer months. However, Holden also invites faculty to teach sessions for special events and retreats throughout the rest of the year.
Check out a list of the 2024 Summer Faculty.